I Build Systems That Eliminate Operational Chaos.
Assistant Manager - HR & Admin at Kalpa Prisha Fund Services, Malad, Mumbai. I transform manual operations into structured, scalable systems across HR, Payroll, Statutory Compliance (PF, ESIC, PT, LWF, PTEC, PTRC), Procurement, IT Asset Ops and Zoho-powered process automation.
A systems builder for businesses that refuse to outgrow themselves.
Based in Mumbai and currently leading HR & Admin at Kalpa Prisha Fund Services, Vikas has worked across HR operations, payroll, statutory compliance (PF, ESIC, PT, LWF), talent acquisition, procurement and vendor coordination — and seen exactly where businesses break: manual approvals, scattered documentation, compliance gaps and zero accountability. His mission is to design systems on Zoho, Keka and beyond that remove those inefficiencies for good.
Behind the Scenes Expert
Years inside HR, admin, procurement and compliance — understanding how businesses actually operate.
Systems, Not Tasks
Doesn't just execute. Designs the operating system so the work runs without heroics.
Audit-Grade Discipline
Every framework is built to survive scrutiny — statutory, internal, investor or customer.
Manual → Scalable
Replaces approval chaos and tribal knowledge with documented, accountable workflows.
From operator to architect.
From management studies to running HR, Admin, Compliance and Automation for 300+ employees — the shift from operator to systems builder.
Nine disciplines. One operating philosophy.
Deep specialization across the operational stack — each capability built into reusable frameworks.
HR Operations
Employee lifecycle, onboarding/offboarding, attendance, leave management and FNF — fully systemized.
Payroll Management
Salary validation, payroll processing, reimbursements, salary structuring and Excel payroll automation.
Statutory Compliance
EPFO, ESIC, LWF, PTEC, PTRC, labour law and end-to-end compliance documentation.
Administration
Branch operations, facilities, expense tracking, vendor coordination, procurement, petty cash.
IT Asset Operations
Laptop allocation, SIM management, device tracking, IT onboarding and troubleshooting.
Process Optimization
SOP creation, documentation systems, workflow design and operational efficiency.
Process Automation
Zoho Forms, Zoho Sign, Zoho Writer, AI tools and digital workflows.
HRMS Administration
Keka HRMS — attendance, leave regularisation, records, late entries and workforce reports.
Recruitment & Documentation
Job posting, screening, Naukri & LinkedIn hiring, offer letters, handbooks and HR templates.
Real operational impact, today.
Systems most HR professionals never architect in two years.
Four end-to-end enterprise platforms designed and built to replace manual processes with intelligent, audit-ready digital systems.
POSH Learning & Compliance Management System
Designed and developed a centralized digital POSH compliance platform to automate end-to-end Prevention of Sexual Harassment training, assessments, certifications, and audit compliance management across the organization.
Traditional POSH compliance relied on manual training sessions, Excel tracking, email-based certification records, and scattered documentation — creating poor compliance visibility, missing training records, and difficult audit preparation.
- Improved POSH compliance visibility
- Reduced manual follow-ups
- Faster audit readiness
- Strengthened legal compliance
Enterprise Background Verification Platform
Architected and built an in-house enterprise-grade Background Verification platform to digitize and centralize employee verification workflows, replacing dependency on external vendors.
Manual BGV processes caused slow verification turnaround, high vendor dependency, limited risk visibility, and inconsistent verification quality.
- Reduced vendor dependency
- Faster verification turnaround
- Improved fraud detection
- Better hiring risk assessment
Enterprise Seating & Workplace Management Platform
Designed and implemented a digital workplace infrastructure platform to manage office seating, workstation allocation, occupancy visibility, and future-ready workplace intelligence.
Existing seating management relied on Excel sheets, static diagrams, manual seat allocation, and human memory — resulting in poor seat visibility, difficult planning, asset mapping challenges, and no historical tracking.
- Improved workspace visibility
- Better seat allocation planning
- Increased asset accountability
- Stronger infrastructure intelligence
Enterprise Procurement, Vendor, Finance & Expense Platform
Designed and built a centralized enterprise operating platform to digitize procurement, vendor management, finance approvals, inventory, asset lifecycle, invoice validation, and expense management.
Every transaction needed to be initiated, approved, processed, documented, tracked, and audited — but the organization depended on Excel, emails, manual follow-ups, and decentralized trackers.
- Reduced manual dependency
- Faster approvals
- Better budget governance
- Improved spend visibility
- Audit-ready financial workflows
Workflow automations that eliminate manual work.
Five Zoho and Microsoft-powered automations that replaced paper, email, and Excel with digital workflows.
EPFO Form 11 Automation
Automated the PF declaration process during onboarding using Zoho Forms + Zoho Writer — reduced manual compliance documentation at KPFS.
Recruitment Application Form Automation
Digitized the candidate application workflow on Zoho Forms with auto-generated printable checklist PDFs.
Employee Onboarding Automation
Automated onboarding, documentation capture, onboarding checklists and employee ID generation end-to-end.
Exit Form Automation
Automated resignation, clearance, asset handover and Full & Final settlement workflow on Zoho Forms + Zoho Sign.
POSH Feedback System
Captured POSH training feedback and improved compliance awareness reporting with Microsoft Forms.
Certifications & continuous learning.
Hands-on certifications across payroll, statutory compliance, HRMS platforms and modern AI tooling.
Field notes on operations, compliance and systems.
Long-form writing on the unglamorous work that quietly compounds into operational excellence.
EPFO, ESIC, PT, LWF — the statutory stack every Indian SME must own
How I automated 5 HR workflows with Zoho Forms, Sign and Writer
Onboarding to FNF: a single documented system on Keka HRMS
From HR executive to systems builder: the operating shift
Let's Build Better Systems Together.
Whether you're scaling operations, fixing broken workflows, or building stronger compliance and HR systems — let's build something exceptional.